Privacy Policy

Automagical Apps ("we," "us," or "our") respects your privacy. This Privacy Policy describes how Automagical Nudge (the "Application," "Add-on," or "Extension") collects, uses, and secures your information.

Our Application is built on Google Cloud Platform (GCP) and Firebase, utilizing industry-standard security practices to ensure your data is safe. We are committed to transparency and compliance with the Google API Services User Data Policy.

1. Data We Collect

We collect only the data necessary to provide the core functionality of Automagical Nudge: email sequencing, follow-up reminders, and productivity tracking within Gmail.

A. Information You Provide

• Account Information: When you install the Application, we collect your email address and basic profile information (name, profile picture) provided by Google to authenticate your account.
• User Preferences: Settings and configurations you make within the Application (e.g., default reminder times, sequence templates).

B. Data Accessed via Google APIs (Restricted Scopes)

To function as an email sequencer and AI assistant inside Gmail, the Application requires access to specific Google Workspace APIs. We access the following data only upon your explicit authorization:

• Email Metadata & Nudge Content (Stored): To manage active sequences, we store minimal technical identifiers (Message IDs and Thread IDs) and the Subject Line of the specific thread being tracked. We also store the content of the nudge itself (the follow-up email you created). We do not store the body content of the original email you received, nor the content of any replies from the recipient.
• Email Content (Ephemeral Processing): The body of emails is accessed strictly to:
  1. Create AI generated nudges.
  2. Allow Inbox Monitor to surface action items from your inbox.
  We do not store email bodies on our servers. When using AI features, email content is processed ephemerally (in-memory) to surface action items or generate text and is immediately discarded after the request is complete. It is never saved, sold, or used to train third-party AI models.
• Sending Actions: The ability to send emails and drafts on your behalf when you trigger a sequence or nudge.

C. Technical & Usage Data

• Device Information: Browser type, operating system, and extension version to help us debug issues and improve compatibility.
• Logs: Transient server logs (via Google Cloud Logging) used for monitoring system health and debugging errors. These are automatically rotated and deleted.

We do not knowingly collect Personal Information from children under the age of 13 without school or parental consent, and we comply with COPPA and FERPA standards where applicable.

2. How We Use Your Data

We use your data solely to provide and improve the Application’s services. We do not sell your data.

• Service Provision: To schedule emails, detect replies, stop sequences automatically, surface reminders, and generate AI-powered summaries or drafts within your Gmail interface.
• Authentication: To verify your identity and sync your settings across devices using Firebase Authentication.
• Customer Support: To resolve technical issues you report to us.
• Security: To detect and prevent abuse or unauthorized access.

3. Google Limited Use Disclosure

Specifically:

• No Transfer: We do not transfer your data to third parties except as necessary to provide or improve the features (e.g., using Google Cloud for hosting) or as required by law.
• No Advertising: We do not use your Google Workspace data for advertisements or marketing purposes.
• No Human Access: Our team does not read your email content. Human access to data is restricted to specific cases where you give explicit consent for support, or for security investigation purposes.

4. Data Storage and Security

We utilize the Google Cloud Platform (GCP) and Firebase ecosystem to store and process data. This infrastructure provides state-of-the-art security features.

• Encryption: All data is encrypted in transit (using HTTPS/TLS) and at rest (in Firestore and Google Cloud Storage) using AES-256 encryption.
• Infrastructure: Our backend runs on Cloud Functions and Cloud Run, ensuring data is processed in a secure, ephemeral environment.
• Access Control: Access to our production database is strictly limited to authorized personnel and is protected by Multi-Factor Authentication (MFA).

5. Data Retention

• Active Accounts: We retain your account settings and sequence metadata (e.g., "Sequence A sent to Recipient B") for as long as your account is active to provide the service.
• Deleted Accounts: If you uninstall the Application or request account deletion, your personal data is removed from our live databases within 30 days, except where retention is required by law.

6. Third-Party Service Providers

We engage trusted third-party service providers ("Subprocessors") to support our infrastructure. These providers are strictly prohibited from using your data for any purpose other than providing services to us.

(Note: Automagical Nudge does not share data with AI/LLM providers for training purposes. AI features are powered by Google Cloud Vertex AI or similar stateless APIs governed by the Limited Use Policy.)

7. Your Rights

Regardless of your location, we extend the following rights to all users:

• Access: You may request a copy of the data we hold about you.
• Correction: You may update your settings directly within the Application.
• Deletion: You may request full deletion of your account and associated data by contacting us.

8. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. If we make significant changes, we will notify you via the Application or email. The "Last Updated" date at the top of this page indicates the latest revision.

9. Contact Us

If you have questions about this policy or our privacy practices, please contact us at: